You must go through either Housing & Food Services or Bruno’s if your event/meeting is being held in any of the residence halls, apartments, or residential vicinity.

You may utilize either Housing & Food Services, Bruno’s or an approved caterer for an event being held in any of the academic facilities on campus, including the Reed Union Building.  Catering is considered to be any food or beverage in which someone must cook, prepare, and/or serve or provide accommodations to do so.  Purchasing light, pre-made or pre-packaged snacks (such as chips, cookies, pizza, veggie tray, etc.) from off-campus is not considered catering.

If you are having a meeting in which you would like to have pre-packaged snacks, cans or bottles of non-alcoholic beverages, or pre-made restaurant foods (such as pizza, etc.) from off-campus vendors, you may do so ONLY in the designated areas above and only if these conditions are met:

You are responsible for picking up the food at the location and cleaning up everything associated with your event afterward.

You must be able to obtain a written price quote (detailed) prior to the meeting (if food is being paid for by University Credit Card through the SGA or SAF budgets).  The vendor must be willing to accept University Visa Card authorization over the phone.

If you chose not to use the University Visa payment method, an individual of your organization may pay for the items and be reimbursed ONLY with an itemized receipt (pending organization fund availability).

You are responsible for providing your own eating utensils, napkins, cups, etc.  if you purchase your snacks from off-campus.

Housing and Food Services can sometimes save you some money by allowing you to cook your own food for your events with their supervision when you make your catering requests through them.  An example would be if you are having a cookout on campus and are serving burgers and hot dogs, you could grill your own.

The most important thing to remember when having an event/meeting catered is to PLAN AHEAD!  You will get a much better deal on prices and you can ensure all personnel involved will have plenty of time to make your event/meeting the best it can be.